# Geotab Data Connector: Fleet Data in Power BI, Excel and Tableau Without the API

The finance team wants cost per kilometre in the same dashboard as revenue; operations wants utilization beside the work-order backlog. Data Connector feeds MyGeotab's aggregated fleet data — trips, fuel, idle, safety, utilization, maintenance — straight into Power BI, Excel and Tableau, refreshed daily, with no developer and no API code.

Source: https://www.highpointgps.com/resources/data-connector-power-bi-excel
By Stefano Mazzone, IT Technical Support Specialist — published 2026-09-18, updated 2026-09-18

## The Data Is in One Place; the Business Is Not

MyGeotab has every report a fleet manager needs, inside MyGeotab. The rest of the company runs on Power BI, Excel or Tableau, where the fleet's numbers meet the revenue, the payroll and the work orders, and getting fleet data there has meant exporting reports by hand or asking a developer to write against the API. Data Connector is Geotab's answer for the first case: a certified connector that presents the fleet's aggregated data to the BI tool as tables, refreshed daily, with no code.

## What It Provides

Pre-built, aggregated datasets rather than raw telemetry: vehicle and driver summaries by day, trips and distance, fuel and idle, safety events and scores, utilization, maintenance and fault codes, EV charging and battery data, and the fleet's groups so the numbers slice the way the organization does. Because the aggregation is done on Geotab's side, the BI tool receives clean tables sized for a dashboard rather than millions of GPS points. The connector appears in Power BI's connector list and as a data source in Excel and Tableau.

## What Fleets Build With It

Cost-per-kilometre dashboards that put fuel, maintenance and telematics data beside finance's own figures. Utilization reports that justify or cancel the next vehicle purchase. Safety scorecards merged with HR records for a bonus program. Sustainability reporting on fuel, idle and EV charging for a customer's or a board's ESG requirements. Municipal dashboards that put fleet data in the same tool as the rest of the city's operating reports.

## When the API Is Still Needed

Data Connector is for reporting on aggregated data. Real-time integration — a dispatch system that needs positions now, a work-order system that needs the fault code the moment it fires — still uses the Geotab API, and that is where High Point GPS builds custom integrations. Many fleets run both: the connector for the dashboards, the API for the operational systems.

## FAQ

### What is the Geotab Data Connector?

A certified connector that feeds MyGeotab's aggregated fleet data into Power BI, Excel and Tableau as refreshed tables, with no API code.

### What data does it include?

Daily vehicle and driver summaries, trips, fuel, idle, safety, utilization, maintenance, fault codes and EV data, with the fleet's groups.

### Is it real time?

No. It refreshes on a schedule, typically daily, for reporting. Real-time needs use the Geotab API.

### Do I need a developer?

No. The connector is configured in the BI tool by whoever builds the dashboards.

### Can it feed a custom system?

It is built for BI tools. Custom operational systems integrate through the API, which High Point GPS builds against.

## Sources

- [Geotab: Data Connector](https://www.geotab.com/fleet-management-solutions/data-connector/)
- [Geotab: Developer SDK and API](https://developers.geotab.com/)