# What Is GeoDocs? Fleet Document Management Inside MyGeotab

GeoDocs is a MyGeotab add-in that keeps vehicle registrations, insurance cards, permits, manuals and driver documents in one place, attached to the vehicle or driver they belong to, with expiry reminders. Here's what it stores, who uses it, and how it fits an audit.

Source: https://www.highpointgps.com/resources/geodocs-fleet-document-management
By Stefano Mazzone, IT Technical Support Specialist — published 2026-09-18, updated 2026-09-18

## The Glovebox Problem

Every fleet vehicle carries a set of documents that expire: registration, insurance card, IFTA licence copy, cab card, permits, inspection certificates. Every driver carries another set: licence, medical certificate, training records. They live in gloveboxes, filing cabinets and a shared drive with folders named by whoever set it up, and the fleet finds out one has expired at a roadside inspection or an audit. GeoDocs is the answer to that specific problem: a document repository inside MyGeotab where each file is attached to the vehicle or driver it belongs to, and the platform tracks the expiry dates.

## What It Stores and Where It Shows Up

GeoDocs holds vehicle documents — registrations, insurance, permits, warranties, manuals, standard operating procedures — and driver documents such as licences, certifications and onboarding paperwork. Because it is an add-in, it appears as a page inside MyGeotab rather than a separate login, and the documents show against the same vehicles and drivers the rest of the platform uses. A manager looking at a truck sees its documents beside its trips and its DVIRs; a driver on the Geotab Drive app can pull up the registration and insurance card at a roadside stop instead of digging through the cab.

Expiry reminders are the working feature. Each document carries a date, and the add-in raises a notification before it lapses, so the insurance renewal and the permit reapplication happen on the calendar rather than at the scale.

## Where It Fits an Audit

IFTA and IRP audits, DOT compliance reviews and insurer inspections all start with a document request. A fleet that can export the current registration, the cab card and the inspection certificate for every unit from one screen answers in an hour. The same repository holds the SOPs and training records a safety program is judged on, so the evidence that a driver was trained on the DVIR procedure sits next to the DVIRs the driver filed.

## Setting It Up

GeoDocs is installed from the Marketplace into the fleet's MyGeotab database, permissions are set so drivers see their own documents and managers see everything, and the existing files are uploaded against each vehicle and driver with their expiry dates. The upload is the only real work; a fleet of fifty units with a dozen documents each is an afternoon. High Point GPS sets up add-ins like this as part of a deployment and can build custom ones where a fleet's document workflow needs something the Marketplace does not offer.

## FAQ

### What is GeoDocs?

A MyGeotab add-in that stores vehicle and driver documents — registrations, insurance, permits, manuals, licences, training records — attached to the vehicle or driver they belong to, with expiry reminders.

### Is GeoDocs a separate system from MyGeotab?

No. It is an add-in, so it appears as a page inside MyGeotab and uses the same vehicles, drivers and logins.

### Can drivers see documents on the road?

Yes. A driver can open the vehicle's registration and insurance card through the Geotab Drive app at a roadside stop.

### Does GeoDocs warn before a document expires?

Yes. Each document carries an expiry date and the add-in raises a notification ahead of it.

### Where do I get GeoDocs?

From the Geotab Marketplace, installed into your MyGeotab database. High Point GPS sets it up as part of a deployment.

## Sources

- [Geotab Marketplace](https://marketplace.geotab.com/)
- [Geotab: MyGeotab Add-Ins](https://www.geotab.com/fleet-management-solutions/add-ins/)