Free tool
Time card calculator
Enter each day's start time, end time and break minutes, and the calculator totals the hours worked for the week, including shifts that run past midnight. Add your overtime threshold, hourly rate and overtime multiplier to split regular and overtime hours and estimate gross pay.
| Day | Start | End | Break (min) | Hours |
|---|---|---|---|---|
| Monday | ||||
| Tuesday | ||||
| Wednesday | ||||
| Thursday | ||||
| Friday | ||||
| Saturday | ||||
| Sunday |
Overtime rules differ by province, territory, state and industry, and some apply a daily limit, a weekly limit or both. Enter the limits that apply to you: hours past the daily limit count first, then weekly overtime on the rest.
- Total hours
- 0 h (0:00)
- Regular
- 0 h
- Overtime
- 0 h
Why calculate time cards carefully
Adding hours by hand is where most payroll mistakes start, because minutes do not add like decimals and a shift past midnight is easy to miscount. Converting each day to decimal hours and applying the overtime threshold the same way every week gives a total you can check and defend. It also shows quickly when a driver or technician is close to overtime.
Back up time cards with real trip data
A time card is only as good as what was written down. High Point GPS fleet tracking records when each vehicle starts, stops and returns, and drivers who must keep logs record their hours through an electronic logging device (ELD). Comparing those records with time cards helps you check hours without calling anyone.
Get a quoteTips for clean time cards
Enter times in the 24 hour clock or with AM and PM as your browser shows them, and check the first day before filling the rest.
Record unpaid breaks in minutes. Paid breaks stay inside the hours worked, so leave them out.
For a shift past midnight, enter the end time as it reads on the clock. The calculator counts it as the next day.
Download the CSV each week and keep it with your payroll records.
Time card questions
- How do I calculate hours worked from a time card?
- Subtract the start time from the end time for each day, then subtract unpaid break minutes. Convert the result to decimal hours by dividing the minutes by 60, so 7 hours 45 minutes becomes 7.75 hours. Add the days together for the weekly total. The calculator does every step for you.
- How does the calculator handle overtime?
- You enter the weekly hours after which overtime starts and the multiplier your employer applies. Hours up to that threshold count as regular hours and the rest as overtime. The calculator does not set a threshold for you, because overtime rules differ between provinces, states and some industries.
- What overtime threshold should I use?
- It depends on where the employee works and the type of work. Each province, territory and state sets its own rules, and some sectors such as trucking have special ones. Check the employment standards office for your province or territory, or the US federal and state labour departments, then enter that threshold.
- Does it work for night shifts?
- Yes. If the end time is earlier than the start time, the calculator assumes the shift ended the next day and counts the hours past midnight. Enter the start time and the end time exactly as the clock showed them, then the unpaid break minutes, and the day's total comes out the same as any other shift.
- Is my time card data saved?
- Your entries stay in this browser on this device, and nothing is sent to High Point GPS. Clearing your browser data or using the clear button erases them. Download the CSV at the end of each week to keep a copy you can open in Excel or Google Sheets or send to whoever runs payroll.