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Vehicle bill of sale template
A vehicle bill of sale is the written record that a seller sold a vehicle to a buyer, on a set date, for a set price. This one covers the seller, buyer, vehicle and VIN, price, conditions and signatures: fill it in, then print it or save it as a PDF. Rules differ by province and state, so check what yours requires.
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Vehicle bill of sale
Seller
Buyer
Vehicle
Price and payment
Conditions
Date and place
Signatures
Seller
Signature
Buyer
Signature
Witness (optional)
Signature
Requirements differ by province and state, and some ask for their own official form or process: for example, the Used Vehicle Information Package from ServiceOntario in Ontario, or the ownership transfer with the SAAQ in Quebec. Check your registry's rules before the sale. This template is not legal advice.
Sources: Ontario.ca, Buy or sell a used vehicle in Ontario (ontario.ca/faq/how-do-i-find-out-if-money-owed-vehicle); SAAQ, Transferring a Vehicle Between Individuals on SAAQclic (saaq.gouv.qc.ca).
What a bill of sale proves, and where an official form applies
Fleets sell and buy used units often, and the bill of sale is the record of each deal. Some jurisdictions set its content or add their own paperwork. In Ontario, the seller must give the buyer a Used Vehicle Information Package, and the bill of sale must list the VIN, vehicle details and price and be signed by both parties. In Quebec, the SAAQ says the registration certificate is not proof of ownership, so draw up a sales contract.
Selling a tracked vehicle
High Point GPS tracking records each vehicle's odometer and engine hours, the readings a buyer asks for on a bill of sale. Before a tracked unit changes hands, contact our support team, in English or French, to take it off your account and plan the device for your next vehicle.
Get a quoteFour tips for a clean vehicle sale
Copy the VIN from the vehicle itself, not only from the registration, and check that both match.
Write the odometer reading at the time of sale and say whether it is in kilometres or miles.
State the condition plainly. If the vehicle is sold as is, write it in the conditions section, and have both parties sign.
Check for liens before any money changes hands. In Quebec, the SAAQ points buyers to the RDPRM register.
Questions about vehicle bills of sale
- Is this bill of sale enough to transfer the registration?
- Not always. Requirements differ by province and state, and some add their own package or process. In Ontario, the seller must also give the buyer a Used Vehicle Information Package. In Quebec, the transfer is done with the SAAQ, at a service outlet or on SAAQclic for eligible passenger vehicles. Check your registry's rules before the sale. This page is not legal advice.
- What should a vehicle bill of sale include?
- The seller's and buyer's names and addresses; the year, make, model, body type, colour, power source and VIN; the odometer reading; the price, taxes and payment method; the sale date and place; any conditions, such as sold as is; and both signatures. Ontario lists most of these items as required content and asks that both buyer and seller sign and date it.
- Does a bill of sale need a witness?
- Ontario asks for the signatures of the buyer and the seller, and does not list a witness among the required items. The witness line on this form is optional: it adds a third person who can confirm the signing took place. Other provinces and states set their own rules, so check with your registry before the sale. This page is not legal advice.
- Is anything I type sent to High Point GPS?
- No. The bill of sale runs entirely in your browser, and nothing you type is sent to us. Your entries stay in this browser on this device until you clear them. When it is done, print it for signatures or save it as a PDF, and clear the form if you use a shared computer.
- Who pays the sales tax on a used vehicle?
- It depends on where the vehicle is registered and who sells it. In Quebec, for a sale between individuals, the buyer pays the QST through the SAAQ when the vehicle is registered in their name. Other provinces and states have their own rules, and a sale by a registered business can work differently. Check with your registry or tax authority. This page is not legal advice.