How to Run a Trips History Report in MyGeotab

To run a trips history report in MyGeotab, go to Productivity > Trips History, filter by vehicle, driver or group and set the date range, then select a trip to see it on the map or replay it. To keep the data, download a standard or advanced report from the reports menu; larger reports are prepared in the background and wait for you in My Reports.

Trips History is where you answer questions about where a vehicle went, when it stopped and for how long. The page opens with the five most recent trips in your fleet, in progress or complete, and each trip in the list shows the date, asset, driver and start and stop addresses. See details adds stopped, idle and driving time and the full list of stops.

These steps follow Geotab's Trips History support article and Geotab's knowledge articles on Trips History reports. Older Geotab answers reach the page through Map > Trips History and an Options button; the current menu is Productivity > Trips History.

Use the Summary view. Geotab's mileage instructions are: go to Productivity > Trips History, click Summary at the top of the page, set the date range, choose whether to include archived data, set View by to Driver or Asset and click Apply. Then download the advanced report from the reports menu, or choose to view it in your browser to read it in MyGeotab.

The advanced file is easy to work with in Excel. Geotab's knowledge article explains that you can filter any column, that latitude and longitude for stops sit on a hidden Data tab you can unhide, and that conditional formatting may highlight starts outside work hours, stops inside customer, home or office zones, and long idling.

A trip starts when the vehicle moves and ends when it stops. Geotab explains that a stop is recorded when the engine is turned off or when the vehicle stays under 1 km/h for more than 200 seconds with the ignition on, so a red light does not split a trip in two.

That is why Trips History and ELD logs do not always match. Geotab notes that ELD rules end a driving segment after 5 minutes at zero speed, while Trips History uses 200 seconds, and that ELD locations are shown relative to cities while Trips History uses the precise GPS position. The difference is expected and does not mean either record is wrong.

Vehicles that did not move in the date range do not appear in the report. Vehicles or drivers no longer active only appear with Include archived (historical) data turned on. A browser pop-up blocker can stop the download, and you need the right security clearance to download reports.

Small distance differences between the table on screen and the downloaded file come from rounding. A zone only shows for a trip if the vehicle stopped inside it; driving through does not count. The map itself cannot be printed from the page, so Geotab suggests downloading a report or taking a screenshot.

Yes. Geotab describes a custom security clearance that turns on Display historical trip map and turns off Display the map and show live tracking. Assign it to the user under People > Users & Drivers, on the User tab. That suits a payroll clerk or an auditor who needs past trips but not live positions. High Point GPS sets up users and clearances during a MyGeotab deployment and can adjust them later.