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How to Send Documents to Drivers With GeoDocs in MyGeotab

With GeoDocs, you upload a document in MyGeotab, assign it by group, vehicle, driver or role, and drivers open it in Geotab Drive, even offline. The steps.

A driver reviewing a checklist inside a commercial vehicle cab
By Max Karnaukh, VP of SalesPublished October 21, 2026

How Do You Send Documents to Drivers With GeoDocs?

With GeoDocs, an administrator uploads a document in MyGeotab, assigns it by group, vehicle, driver or role, and sets a validity date if it expires. Drivers then open the latest approved version in Geotab Drive, online or offline, and acknowledge it, while read receipts and dashboards show the office who has seen what.

GeoDocs is a document management add-in for MyGeotab and Geotab Drive, built by High Point GPS and listed on the Geotab Marketplace as provided by High Point GPS. The listing describes it as a central place to create, assign and track fleet documents such as policies, standard operating procedures, training material, safety bulletins and checklists. This guide sticks to what the Marketplace listing states; for the bigger picture, see our guide What Is GeoDocs?

Step by Step: From Upload to Acknowledgement

The steps below follow the workflow the GeoDocs Marketplace listing describes. Button names inside GeoDocs are not published on the listing, so the steps describe each action; High Point GPS shows administrators the screens during setup.

StepWhat to do
1. Install GeoDocsGeoDocs installs as a MyGeotab Add-In and uses MyGeotab's own users, groups and vehicles for targeting and access. High Point GPS adds it to your database.
2. Upload the documentIn MyGeotab, upload the file to the GeoDocs repository, or upload a new version of a document already there, so drivers never work from an old copy.
3. Assign itAssign the document by group, vehicle, driver or role. Each user sees only what applies to them.
4. Set validity datesFor documents that expire, such as a licence, a registration or a training certificate, set the validity date. GeoDocs sends automated reminders before renewal is due.
5. Drivers open it in Geotab DriveDrivers find the latest approved files inside Geotab Drive, including offline, which matters where the cell signal is weak.
6. Drivers acknowledge itDrivers read and acknowledge the document; GeoDocs records read receipts and acknowledgements.
7. Track and follow upUse the GeoDocs dashboards and reports to see distribution, views and acknowledgement status, and to spot gaps by user or group.

Which Documents Can You Manage in GeoDocs?

The Marketplace listing gives these examples, each tied to the vehicle, driver or group it belongs to.

DocumentWhat GeoDocs does with it
Driver's licencesStores them, tracks expiry dates and sends renewal reminders
Vehicle registrationsUploads and assigns them by vehicle so the paperwork is available
Insurance certificatesKeeps them in one place for drivers and managers
Legal documentsKeeps contracts, policies and compliance guidelines version-controlled
Safety manuals and SOPsGives drivers the current safety protocols and company procedures
Training certificatesTracks acknowledgements and expiry dates so renewals happen on time

Who Sees What, and Who Can Publish?

GeoDocs respects Geotab groups and roles. The listing says administrators control document visibility and publishing rights, so a driver sees the documents assigned to them and a branch manager sees their branch. Fleets that want to automate assignment can use the Geotab APIs and Groups, for example to give every new driver in a group the right onboarding documents.

The listing names Canada, the United States, Europe and the UK as regions where GeoDocs is offered.

How Do You Get GeoDocs?

GeoDocs is on the Geotab Marketplace, provided by High Point GPS, and High Point GPS installs and supports it. If your fleet already uses MyGeotab and Geotab Drive, High Point GPS can add GeoDocs to your database and walk your administrators through the first uploads and assignments. If you need a document workflow GeoDocs does not cover, High Point GPS also builds custom add-ins.

Frequently asked questions

Can drivers open GeoDocs documents without a cell signal?

Yes. The GeoDocs Marketplace listing says drivers can view essential content in Geotab Drive even with limited connectivity, so a driver in a dead zone can still open the documents assigned to them. Administrators upload and assign the files in MyGeotab, and Geotab Drive shows each driver the latest approved version.

Can GeoDocs remind us before a document expires?

Yes. You set a validity date on documents that expire, such as driver's licences, vehicle registrations or training certificates, and GeoDocs sends automated reminders before renewal is due. Its dashboards and reports also show which documents and acknowledgements are outstanding, by user or by group, so gaps are easy to follow up.

Can I send a document to one group of drivers only?

Yes. GeoDocs assigns documents by group, vehicle, driver or role, using the groups and users already set up in MyGeotab. Each user sees only the documents that apply to them, and administrators control who can view and who can publish. Fleets can also automate assignments with the Geotab APIs and Groups.

Where do I get GeoDocs?

GeoDocs is listed on the Geotab Marketplace, provided by High Point GPS, which built it. High Point GPS installs it in your MyGeotab database as a MyGeotab Add-In, with driver access embedded in Geotab Drive, and supports it afterwards. Contact High Point GPS to add it to an existing MyGeotab database.

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